The Report Assistant helps you navigate report categories and lines and generate comments from spoken or typed observations.

Here's how to use this feature:

Open and set up the assistant

Open your inspection.
On the inspection overview, tap the purple sparkle button.
Choose your preferences on the welcome screen.
Tap Start assistant.

The available preferences are:

Setting	What it does
Follow changes as you edit	Moves the app to each change so you can watch edits happen.
Make changes in background	Updates the report without changing your current view.
Review before adding	Holds new comments in the assistant until you review and add them.
Auto add comments to report	Adds comments automatically with an AI icon for later review.
Short comment	Focuses on the main issue with minimal explanation, usually 1–2 sentences.
Long comment	Provides more explanation, including relevant implications when supported by the available information, usually 3–6 sentences.
Include recommendations	Adds suggested corrective actions when applicable.

To adjust your preferences later, open the gear icon in the assistant.

Navigate with your voice

When the assistant displays Listening…, name the category or line you want to open.

“Go to bathroom sink/basin.”

Use the category and line names from your report when possible.

Create a report comment

Describe the condition and its location. For example:

“There is staining on the carpet in the living room.”

The assistant generates a comment card containing a report location, title, and descriptive text. Review all three. Confirm that the wording accurately reflects what you observed, including any explanations or implications added by the assistant.

Choose the right report location

If your observation doesn’t match the current report section, the assistant may ask where it should go and show several choices.

For example, if you describe living room carpet staining while viewing Kitchen · Cabinets, it may offer Interior > Floor among the options.

Select the category and line that fit your finding. Before adding the comment, check the location shown at the top of its card.

Adjust a generated comment

Use the available controls on the comment card:

Shorter: Request a more concise version.
Longer: Request more detail.
+ REC: Request a recommendation.
Circular arrow: Request a regenerated version.
Cancel: Dismiss the proposed comment.

Review the revised text before adding it.

Add and view comments

If you selected Review before adding:

Review the comment and report location.
Tap Add to Report, or say, “Add it to the report.”
Check the confirmation showing where the comment was added.

If you selected Auto add comments to report, comments are added automatically and marked with an AI icon for later review.

Use View comment on an added comment to open it in the report.

Switch between speaking and typing

Listening… means the assistant is ready for spoken input.
Tap the microphone control to pause listening.
When the assistant shows Paused, tap the microphone to resume speaking.
Use the keyboard option to enter text instead. In the text view, enter your request in the field labeled “Write here or tap the mic to speak…”.

Before completing your report

Review each AI-generated comment to confirm:

The observation and location are correct.
The wording matches the evidence you gathered.
Any added implications or recommendations are appropriate.
The comment is in the intended report category and line.

The assistant helps draft your comments; your review ensures the report reflects your inspection.

If you have any questions or need further assistance with this process, our support team is here to help. You can reach us through live chat, by email at help@inspectionsupport.com, or by phone at (800) 700-8112.

Voice Assistant - How-to Guide